HOWTO: Add and Manage Delegates in Outlook for Mac 2016

You can give a delegate access to your Microsoft Exchange calendar, contacts, and email, and you can set permissions that define the activities that delegates can carry out for you.


 

Add a delegate

On the Tools menu, click Accounts.

Click the account that you want to add a delegate to, click Advanced, and then click Delegates.

Under Delegates who can act on my behalf, click Add

Type the name of the person that you want to add as a delegate.

Click the delegate's name in the search results list, and then click Add

In the Permissions box, select the permission level that you want to set for the delegate for each item type.

Note: Before a delegate can access your items, he or she must add you to the People I am a delegate for list in his or her Microsoft Exchange account. See below


 

Manage delegate permissions for multiple item types

On the Tools menu, click Accounts.

Click the account for which you want to change permissions, click Advanced, and then click Delegates.

Under Delegates who can act on my behalf, click the delegate.

Click the Action  button, click Set Permissions, and then make the changes that you want.


 

Manage delegate permissions for a single folder

In the navigation pane, click the folder that you want to change.

On the Organize tab:

In Calendar, click Calendar Permissions.

In Mail or People, click Folder Permissions.

Click the name of the person for which you want to change the permissions.

In the Permission Level list, choose the access level that you want. Individual permission levels are automatically filled in below based on your selection in the list.

To customize the user's permission levels, select or clear the check boxes under Read, Write, Delete, and Other.


 

Remove a delegate

On the Tools menu, click Accounts.

Click the account for which you want to change permissions, click Advanced, and then click Delegates.

Under Delegates who can act on my behalf, click the delegate.

Click Delete

 


 

Before you can become a delegate, another person must grant you delegate access to a Microsoft Exchange account. You may receive an email notifying you that you have been granted delegate access to someone's calendar, contacts, or email. To access the items for which you are a delegate, you must add the person who granted you access to your People I am a delegate for list. When you want to stop being a delegate for someone, you need to remove the person from the list.

Become a delegate for someone else

On the Tools menu, click Accounts.

Click the Exchange account that you will use to access the delegated items, click Advanced, and then click Delegates.

Under People I am a delegate for, click Add

Type the name of the person who added you as a delegate.

Click the person's name in the search results, and then click Add.


 

Stop being a delegate for someone else

On the Tools menu, click Accounts.

Click the Exchange account that you want to change, click Advanced, and then click the Delegates tab.

Under People I am a delegate for, click the person for whom you want to stop being a delegate, and then click Remove

 

 


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