The purchasing process varies depending on what type of device you are using for work at Partners HealthCare. The sections below describe the options for purchasing with Partners' funds.
DELL personal purchase: PHS employees can shop for DELL products in the DELL member store or contact Healthcare_epp_programs@dell.com and reference member ID: HS126280014
Applies to all Partners institutions & affiliates except DFCI. DFCI customers can contact the IS Service Desk and request assistance from "Research - DFCI".
Apple products are purchased in Partners PeopleSoft via our vendor Apple for Education customers. As education customers, Partners is eligible for special product pricing as well as promotional savings that vary by product. Please note that as education customers, Partners is also subject to Apple’s return policy that states all sales are final unless there is a manufacturers defect or error.
Effective January 4th, 2016, Partners leverages Apple Professional Services (APS) for asset management of laptops, desktops, iPads and Thunderbolt displays. Products will be shipped to a local 3rd party APS provider, then delivered directly to the Ship To designee listed on the Purchase Order.
Most configurations for Mac devices are "Build to Order" and will ship from China. Processing and shipping will take from 1 to 3 weeks depending on the product(s) purchased. Please include the extended 3-year AppleCare warranty when purchasing every product. Only Apple can repair their products, and AppleCare ensures any concerns with your hardware, operating system, or applications will be addressed.
Purchase Apple products for business
1. Develop your product requirements and create a proposal by following this guide (PDF). You may also watch these instructional videos:
- VIDEO: How To Develop a Proposal to Purchase a Mac
- VIDEO: How To Develop a Proposal to Purchase an iPad
2. Once you receive your Proposal:
- Create a Requisition in Partners PeopleSoft for a Special Request, selecting APPLE INC as the vendor (ID: 0000002558)
- Add each product to the requisition as a Special Item
- Proceed to Review and Submit, click the Add/Edit Comments bubble, and upload your Proposal or Quote as an attachment (and iPad justification if applicable, see below)
- Enter the name and Partners User ID of the recipient in Comments
3. Upon approval, Materials Management will prepare the Purchase Order (PO) and place your order directly with Apple. You must follow the above process in eBuy to make a purchase, please disregard the "How to Order" comments on your proposal. Most configurations for Mac devices are "Build to Order" and will ship from China. Processing and shipping can take from 1 to 3 weeks depending on the product(s) purchased.
Special Requirements for Purchasing iPads
A written justification is required when purchasing iPads. Please compose a justification letter describing why the device is necessary for the project; how it will be used; and its purpose in relation to the project's scope of work. This justification must be uploaded and attached to your PeopleSoft requisition.
Purchase Apple products for personal use
Your Partners ID will qualify you for educational discounts at any Apple Store or on the Apple Store for Education (search for Partners HealthCare as your school). All personal devices for business purposes must be configured to comply with Partners Security & Privacy policies. Read more about how to Secure Your Mac.
These systems are purchased through Partners, arriving with a Partners HealthCare asset tag and Control Number on the front of the PC, pre-installed with the Partners' Windows image that includes the Partners screensaver that prompts login with Partners username and password. These devices are Hewlett Packard desktops or laptops.
- To order, use our corporate vendor, Ergonomics.
- You order directly from Ergonomics, not via eBuy.
- To order you need to be approved by Ergonomics.
- Researchers can be granted a login without training by sending a request and Partners username to Patrick Morris at patrickm@ergogroup.com
- Otherwise, to get approval, a one hour training class is required.
- Visit our KnowledgeBase for instructions on How to place an order in PHS Ergonomics (EGI).
- To log into Ergonomics when on the Partners Network, click the "GENERAL LOGIN" button:
Common PeopleSoft Vendor IDs
PC Connection
0000029431
Provantage Corp
0000002418
Crucial
0000005019
Partners Standard Windows 10 PC
Windows 10 is the latest operating system for Microsoft PC users. Windows 10 offers:
- Consistent Design and Function on both Desktop and Mobile Devices
- Faster Start-up Speed
- Improved Security Features
Are the Partners Applications that you need for work compatible with Windows 10?
Before you purchase, please check out the App Checker to see what applications are certified in Windows 10.
HOW TO: Use the Win10 Applicaton Checker Tool
Purchaes through Ergonomics (EGI)
Learn more about Windows 10 at Partners
For work:
'These systems are purchased through Peoplesoft/eBuy. These devices can be Dell, Lenovo, Sony or HP desktops or laptops. These devices do not arrive with Partners apps installed or an asset tag.
There are a number of approved vendors for hardware with which you can use eBuy to comparison shop and make purchases: see chart for vendors, contacts and how to order.
Common PeopleSoft Vendor IDs
PC Connection
0000029431
Provantage Corp
0000002418
Crucial
0000005019
For DELL personal purchase only:
PHS employees can shop for DELL products in the DELL member store or contact Healthcare_epp_programs@dell.com and reference member ID: HS126280014
Hardware purchases made with personal credit cards cannot be reimbursed.
Vendor | Contact | Products | How to order |
---|---|---|---|
Ergonomics |
Paul Capodilupo |
|
Orders are placed directly through Ergonomics website: http://web01.ergogroup.com/partners/ *Please note Ergonomics is the preferred PHS vendor Visit our KnowledgeBase for instructions on How to place an order in PHS Ergonomics (EGI). |
PC Connection |
Ali Taylor Delaney Oja |
|
Enter a "special" requisition into the eBuy system |
Add-On-Data |
Matt Hatfield |
|
Enter a "special" requisition into the eBuy system |
Dell |
Eric J. White |
|
Enter a "special" requisition into the eBuy system |
Tiger Direct |
Brian Shaw |
|
Enter a "special" requisition into the eBuy system |
CDW |
Jason Howe |
|
Enter a "special" requisition into the eBuy system |
Lenovo |
Rodney Williams
|
|
Enter a "special" requisition into the eBuy system |
HP is offering bundled server builds (16) and laptop, desktop options for research at research pricing. This is a new program for PHS-affiated hospitals only and sold through the Ergonomics Group's website.
Visit our KnowledgeBase for instructions on How to place an order in PHS Ergonomics (EGI).