Standard Services Offered
Researchers may use built-in standard Epic research tools to, for example, enroll subjects, associate visits to studies, place research orders, route research billing, receive notifications about subjects, and run basic reports (For more info, go to: https://rc.partners.org/support-training/faq-library/partners-ecare-research-faqs)
Enhanced Services Offered
For researchers who need additional tools for recruiting candidates, Partners Healthcare has recently established the Partners eCare Research Core, to provide “enhanced” IT services for a fee. The 4 services offered are:
- Real-time notification of eligible subjects
This service enables researchers to recruit patients in real-time. The programmed notification system will automatically notify the study team—via Epic In-basket, PHS email tickler and/or pager—with information about subjects meeting pre-established criteria when their record Is opened (i.e. age, gender, diagnosis, appointment).
Estimated hours: 20 @ $150/hour - Customized screening reports
This service enables you to run reports when you need them. These reports will identify new patients (in Epic within the past 30 days) based on your pre-established criteria.
Estimated hours: 10 – 20 @ $150/hour - Prospective patient identification
This service enables you to have the system automatically create a registry of potential subjects from Services #1 or #2 for up to 3 years. You can then generate reports of potential subjects. All reports can be exported to external tools such as Excel.
Estimated hours: 20 - 80 @ $150/hour - Patient Recruitment through Partners Patient Gateway
You may recruit patients to your study by sending them a Patient Gateway Inbox message with clinician co-signature. Targeted research announcements may also be displayed to Patient Gateway users who have agreed to be contacted directly by researchers. Eligible patients may be identified real-time using Services #1 or #2 or lists of eligible patients may be imported from data sources such as RPDR where they have been previously identified.
Estimated hours: 20 to 40 hours based on report complexity @ $150 per hour
Contact Information
Please keep in mind that patients identified with the above services still require IRB review and approval. Which recruitment approach is optimal for your study depends on your actual use case. If you want to learn more about these options, please contact the @email mailbox and we will set up a free consultation with you to see if some of this functionality will work for your study.