HOWTO: Create, Edit and Delete a Signature in Outlook for Android

Adding your signature to your email messages add professionalism and helps others know the best way to contact you. In Outlook you can create and store more than one signature. You can customize your signature to include the best way(s) to contact you, location information, or links to other resources. For example, you may want to have a signature that includes a cell phone number, and a separate one that does not.

By setting a default signature for your new messages and replies you create a consistent signature that you do not need to type for each message.

Follow the steps below to Create and Edit a Signature or Delete a Signature.

Create and Edit a Signature

Note: The Outlook for Android doesn’t support HTML email signatures. This means you cannot insert an image into your signature block.

  1. Open the Outlook App on your Android device. Tap the menu button from the top left.

    Outlook Android menu

  2. Tap the Gear (settings) icon on the bottom left of the menu.
  3. Tap Mail.
  4. Tap Signature.
  5. Select either Per Account or All Accounts.
  6. You can now create and edit one signature (All Accounts option) or more than one separately for each account (Per Account option).
  7. Tap the checkmark in the top right corner to save.

Delete a Signature

  1. Open the Outlook App on your Android device. Tap the menu button from the top left.
  2. Tap Settings.
  3. Tap Mail.
  4. Tap Signature.
  5. You can now delete a signature by deleting the text on it and leaving the text box empty.
  6. Tap the checkmark in the top right corner to save.
Go to KB0020990 in the IS Service Desk

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