Set up a printer on Mac OSX using the Printer's Host Name

This page provides the best way to set up a printer on a Mac device, as IP numbers are subject to change. 


Mac OS 12 Monterey and later versions
  1. Go to the Apple menu > Choose System Settings
  2. Click on Printers & Scanners
  3. Select Add Printer, Scanner or FAX button

4. On the Add Printer screen, select the Globe ( Internet) icon. IP printers have three printing protocols to choose from. Select HP Jetdirect – Socket  Note: If you pick a protocol other than HP Jetdirect, you will not be able to gather printer info. You will have to manually select the PPD and installable options.

5. In the Address field, enter the printer's (fully qualified) domain name or host name.  This information may be able to obtained by navigating the printer's display screen.  Example:, or, or if the printer is 704360  |  If needed, go back to Requirements for details.

Below the Address field:

    • When your Mac can communicate with your IP-capable printer you will see the message: "Valid and complete address." 
    • If the message is "Invalid or incomplete address.", make sure the host name is properly entered and that it is the name configured on the printer.
  1. Once your Mac can establish the IP connection to your printer it will display "Gathering printer information…" and set up the proper printer driver in the "Print Using:" field.
  2. If "Gathering printer information…" stage was successful in selecting the printer driver, click "Add" to create your printer queue on the "Print Using:" pop-up menu. 

Tip!  Enter the model of printer in the "USE" search field to quickly find the printer software to select.

  • If the model of printer is not listed but your printer is a PostScript printer or PCL Laser printer, try the "Generic PostScript" or "PCL Laser printer" drivers.
  • Generic printer drivers may not let you access all the features of your printer.

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Go to KB0018508 in the IS Service Desk