Enterprise Research Infrastructure & Services, ERIS, has an enterprise license for LabArchives for all researchers to use at no cost. LabArchives is a web-based application designed for scientists to organize and share laboratory data with their study team, department, across Partners institutions and with external collaborators. Access rights are controlled by the notebook owner and can be modified to suit the individual needs of each researcher, educator, or contributor.
Does LabArchives require installation of software or is it web-based?
LabArchives is a web-based application.
Since this is a web-based notebook, wifi and network is a big concern for our lab. Will the institution provide adequate infrastructure to support?
ERIS will work with network engineering regarding labs/locations and on prioritizing this app over the priority link. If you have issues, please email edcsupport with your building and floor location so that we can have Network Engineering look into your coverage.
Is it both Mac and PC compatible?
Yes, you can access on any device. There is also a Mobile App for iOS and Android: http://labarchives.kayako.com/Knowledgebase/List/Index/226/7-la-mobile-a...
Is the data format proprietary?
No, you can export data to PDF or HTML. More information about offline notebooks: http://labarchives.kayako.com/Knowledgebase/Article/View/53/0/68-create-offline-notebook
Am I able to retain a copy if I move to an academic position at another institution to be able to continue my research?
Partners’ policies allow a departing researcher (e.g., postdoctoral fellow or PI) to take copies of research data with him or her when leaving a Partners hospital or institution for another employer.
When copies or clones of notebooks, pages, sections are created, all original data remain property of Partners. No data are deleted. All data are retained on the LabArchives servers as Partners data. Original notebooks will not be transferred to non-Partners accounts. Researchers leaving Partners must have PI approval and will be provided with a clone or download a copy of the noteboook.
LabArchives offers two ways to download an offline, read-only copy of the notebook. These options include and HTML and PDF copy:
HOW TO: Create Notebook PDF Copy: http://labarchives.kayako.com/Knowledgebase/Article/View/104/0/1-download-your-notebook-to-pdf
- The Notebook to PDF option will create a .pdf of the notebook.
HOW TO: Create Notebook HTML Copy: http://labarchives.kayako.com/Knowledgebase/Article/View/53/0/68-create-offline-notebook
- The "Create Offline Notebook" option will create an HTML version of your notebook.
HOW TO: Transfer Ownership of LabArchives Notebooks: http://labarchives.kayako.com/Knowledgebase/Article/View/151/0/89-transferring-ownership-of-a-notebook
Is it HIPAA compliant? Can I enter PII or PHI data into LabArchives?
Yes. LAbArchives is validated by ERIS / EDC Support team to ensure it meets HIPAA Compliance. LabArchvies is also assessed by the Partners Information Security Risk Assessment Team to ensure compliance with all Partners HealthCare policies. We also have a Business Associates Agreement in place with the Vendor.
There is concern when using a commercial software vendor in that access and continued use is dependent on the company's support and financial health. What is the long term plan with this vendor?
"Paper-only is superior in nearly every way to an electronic-only version. The only improvement to paper-only would be to have automatic capture of written notes into a searchable, auditable PDF format."
"Pen and paper also has tremendous benefits, especially in the hazardous lab environment."
"I very much like the idea of an ELN and after talking to my lab group have decided by incorporate this into our daily operations. Hand written lab notebooks take up space, they are exceedingly difficult to find relevant information in a timely manner, and they are very limited to what can be included as supporting material. The ELN sounds like a very significant step forward in all regards."
"would also be difficult to buy computers for each person in lab to document lab work- as notebooks need to be very close to the bench and readily accessible to each person"