HOWTO: Setup a printer on Mac OSX using the Printer's Host Name

Purpose:

  •  Instructions how to setup a printer on Mac OSX using the Printer's Host name
  • This is the best way, as IP numbers are subject to change.
  • Requirements:
  • Mac OSX 10.13, or later
  • Prerequisite: you must determine the printer's fully qualified domain name, or host name.
    • Go to the printer's LCD control panel and print out the network configuration. look for the Ethernet or Network IP information that contains the Printer's IP number and host name.

Instructions:

    1. From the Apple menu choose System Preferences
    2. Click on Print & Scan
    3. If the lower left padlock is locked, click it and enter an administrator name and password to unlock it.
    4. Click the "+" (plus) icon at the bottom of the "Printers" pane to open the "Add Printer" window.

  1. 5. Click "IP" on the toolbar. IP printers have three printing protocols to choose from. Select HP Jetdirect – Socket  Note: If you pick a protocol other than HP Jetdirect, you will not be able to gather printer info.  You will have to manually select the PPD and installable options. 
  2. Click the "Address:" field and enter the fully qualified domain name or host name of the printer. for example: DELL3F606D.partners.org, or DELL3F606D.mgh.harvard.edu. 
    • Prerequisite: you must determine the printer's fully qualified domain name, or host name.
      • Go to the printer's LCD control panel and print out the network configuration. look for the Ethernet or Network IP information that contains the Printer's IP number and host name.
  3. When your Mac can communicate with your IP-capable printer you will see the message "Valid and complete address." below the "Address:" field. If the message is "Invalid or incomplete address.", make sure the host name is properly entered and that it is the name configured on the printer.
  4. Once your Mac can establish the IP connection to your printer it will display "Gathering printer information…" and set up the proper printer driver in the "Print Using:" field. 
  5. If "Gathering printer information…" stage was successful in selecting the printer driver, click "Add" to create your printer queueom the "Print Using:" pop-up menu. 

Tip: Enter the model of printer in the "Printer Software" search field to quickly find the printer software to select.
If the model of printer is not listed but your printer is a PostScript printer or PCL Laser printer, try the "Generic PostScript" or "PCL Laser printer" drivers.  Generic printer drivers may not let you access all the features of your printer.

  

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