INFO: Payment Information For Ordering Computer Equipment

Purpose

This document provides department purchasers with guidelines for entering payment information when ordering computer equipment.

Purchasers should confirm specific account numbers with their Director, Manager, or Finance team based on their department’s budget.


Payment Information Guidelines  

(1)  BUSINESS UNIT

Each hospital has a unique 4-digit Business Unit number. A Business Unit is required for all orders. A few examples are:

MGH - 1200

BWH - 2200

PHS - 0100

BWFH - 2810

SLM -3100

NWH - 4100

(2)  ACCOUNT, COST CENTER, & PEOPLESOFT PROJECT #

Orders under $5,000:

    • Account numbers are based on Operating Codes (for orders under $5,000) and Capital Codes (for orders over $5,000). An Account number is required for all orders.

Choose an Account number that fits with the description of the items being purchased:

Account Description
919800* Misc. Supplies (e.g., GoToMyPC license)
930200 Office Supplies
930480 Computer Supplies
930700* Computer-related hardware
930750* PC’s, laptops,  monitors, and peripherals
952200 Other Outside Service
952300 Computer - Purchased Service
954200 Maintenance Contracts - Equipment
954300 Maintenance Contracts - Software
954500 Replacement Parts
954700 Repairs - Equipment

*Popular selection

    • A Cost Center is required for all orders. In most cases, it will be your department’s cost center (e.g., PH1234, MG4567), except as noted below.
    • If you are charging to a Research Grant or Sundry Fund #, enter it in the PeopleSoft Project # section and use cost center 000000.

Orders exceeding $5,000

For orders over $5,000, follow the guidelines below.

Account

Description

Cost Center

PeopleSoft Project #

210200

Use for a specific capital project. 

Use your cost center

Enter a Capital Project number

(e.g., 7xxxxxx)

990800

Use to charge capital items to Research or Sundry Grants

Use cost center 000000

Enter Research or Sundry Grant number

(3)  PHYSICIAN ID

A Physician ID number is only used by the MGPO or BWPO if needed.

(4)  ALLOCATING ITEM(S) TO MULTIPLE COST CENTERS

Orders can be applied to one cost center or split costs across multiple cost centers by percentage.  


Related Articles

INFO: Dell Ordering - Purchasing a Computer

Go to KB0038478 in the IS Service Desk

Related articles